Court Records Technician - Part Time (19 hours per week)
Douglas County, NV Douglas County, NV Minden, NV Minden, NV Part-time Part-time $22.
55 - $29.
31 an hour $22.
55 - $29.
31 an hour 11 days ago 11 days ago 11 days ago DESCRIPTION Applications are reviewed on a regular basis and hiring may occur early in the recruiting process.
Individuals are encouraged to apply immediately.
.
19 hours weekly (flexible hours).
No benefits.
This position is for the East Fork Justice Court COMPENSATION &
Benefits:
0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score.
Benefits include:
No Nevada state income tax.
Did you know that Nevada is one of the states in the US that does not have a state income tax? This means that if you live or work in Nevada, you get to keep more of your hard-earned money.
This is a significant advantage that makes Nevada stand out from other states.
Retirement:
Participation in the Nevada Public Employee Retirement System is (PERS), 33.
5% employer-paid.
This sets us apart from other employers.
Employees do not contribute to FICA and the County exclusively contributes 100% to your retirement account.
Vacation:
Accrued at the rate of 4.
6154 hours per pay period, or 120 hours per year (increase with years of service).
Sick Leave:
Earned at the rate of 3.
6923 hours per pay period, or 96 hours per year.
Holidays:
12 paid holidays per year.
Health Insurance:
County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and/or family status.
Deferred Compensation:
the County has a voluntary deferred compensation program Recognition Programs Annual Gym Membership Employee Assistance Program (EAP) Stable, friendly/family environment.
Fosters internal talent with training/educational programs and encourages career advancement.
Douglas County is a drug, alcohol and smoke-free workplace.
DESCRIPTION This position provides general clerical office assistance.
Under varying levels of supervision, incumbents are assigned to varied clerk positions and examine, prepare, and process a variety of legal documents in support of court operations.
Maintains and updates court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may assist in balancing the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; performs data entry of case information into the court and case management program; may assist other court personnel, and the general public.
Positions in this classification are distinguished from other classifications by entry level and general assignment concentration on job functions that contribute to the processing and coordination of clerical activities for the court from beginning to end.
Positions in this classification can perform the full range of clerk's office functions.
ESSENTIAL FUNCTIONS Provides and performs a wide variety of clerical duties including court and office support functions.
Incumbent may also serve as a clerk for a variety of clerical functions including but not limited to criminal, civil, traffic, domestic violence, paternity, adoption, juvenile, divorce, small claims, evictions, probate, child support, protection orders.
Performs record searches, copies, and other clerk functions as requested by the Court Operations Specialist/Court Administrator.
Researches, retrieves, and delivers file requests for the Court and general public requests.
Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
Processes and files incoming files, documents, and materials.
Scans documents and case files into the case management system.
Sorts, separates, arranges and files, letters, documents, and materials; processes court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Reviews related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Responsible for records retention and destruction in accordance with statutes, rules and practices.
Prepares records scanning and retention.
Responsible for personal information redaction and that accurate left side filing procedures have been followed.
Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court when requested; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures.
Performs other duties as assigned QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High School Diploma, or equivalent, and one (1) years of progressively responsible clerical experience.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percentages.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations OTHER KNOWLEDGE, SKILLS, & ABILITIES Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; Some proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers.
Basic proficiency level utilizing Microsoft Office applications including, Word, Outlook, Excel, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc.
is required.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to walk.
The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear.
The employee is occasionally required to climb or balance.
The employee must frequently lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
The employee is occasionally required to lift and/or move files and or boxes containing several files and/or evidence that may be awkward, hazardous or contain biological specimen.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT Work is performed in an office/courtroom environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; will work under stress of deadlines and with irate members of the public.
Occasionally handles emergency/crisis/chaotic situations; frequently subject to interruptions, and multiple calls and inquiries.
The noise level in the work environment is usually moderate.
EMPLOYEES MUST BE ABLE TO MEET THE SPECIAL REQUIREMENTS OF THE POSITION:
Tolerate exposure to:
evidence and testimony that may be disturbing, such as photographs of violent scenes and victims; evidence that may include syringes, drugs, weapons and blood; defendant and witnesses who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing, chemicals offered into evidence and unwashed people.
This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent.
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.
Incumbent may be asked to perform other duties as required.
Overview of Douglas County Benefits
Disclaimer:
Douglas County provides benefits to full time employees.
Benefits are prorated for some part time positions (depending on job).
Some part time positions may provide no benefits.
No Nevada State income tax.
Retirement - Public Employees' Retirement System of Nevada Douglas County contributes 33.
50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement.
Deferred Compensation Plans - Employees can participate in the VOYA Retirement Plans, which is funded by the employee.
Paid Leave 12 paid Holidays per year.
Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year.
Administrative leave of 5 days or 3 days annually applies to some positions.
Please refer to our leave policies https:
//www.
douglascountynv.
gov/687/Policies-Procedures or relevant labor agreement https:
//www.
douglascountynv.
gov/688/Labor-Contracts for more information.
Health Insurance The County has rich benefits plans to choose from:
Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include:
prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance.
Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position.
For more detailed information on the Health Insurance you may refer to our website located at:
https:
//www.
douglascountynv.
gov/693/Employee-Benefits-Information Compensation Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations.
The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year.
The COLA will be up to 5% depending on the CPI each year.
Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.
2024.
Estimated Salary: $20 to $28 per hour based on qualifications.
55 - $29.
31 an hour $22.
55 - $29.
31 an hour 11 days ago 11 days ago 11 days ago DESCRIPTION Applications are reviewed on a regular basis and hiring may occur early in the recruiting process.
Individuals are encouraged to apply immediately.
.
19 hours weekly (flexible hours).
No benefits.
This position is for the East Fork Justice Court COMPENSATION &
Benefits:
0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score.
Benefits include:
No Nevada state income tax.
Did you know that Nevada is one of the states in the US that does not have a state income tax? This means that if you live or work in Nevada, you get to keep more of your hard-earned money.
This is a significant advantage that makes Nevada stand out from other states.
Retirement:
Participation in the Nevada Public Employee Retirement System is (PERS), 33.
5% employer-paid.
This sets us apart from other employers.
Employees do not contribute to FICA and the County exclusively contributes 100% to your retirement account.
Vacation:
Accrued at the rate of 4.
6154 hours per pay period, or 120 hours per year (increase with years of service).
Sick Leave:
Earned at the rate of 3.
6923 hours per pay period, or 96 hours per year.
Holidays:
12 paid holidays per year.
Health Insurance:
County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and/or family status.
Deferred Compensation:
the County has a voluntary deferred compensation program Recognition Programs Annual Gym Membership Employee Assistance Program (EAP) Stable, friendly/family environment.
Fosters internal talent with training/educational programs and encourages career advancement.
Douglas County is a drug, alcohol and smoke-free workplace.
DESCRIPTION This position provides general clerical office assistance.
Under varying levels of supervision, incumbents are assigned to varied clerk positions and examine, prepare, and process a variety of legal documents in support of court operations.
Maintains and updates court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may assist in balancing the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; performs data entry of case information into the court and case management program; may assist other court personnel, and the general public.
Positions in this classification are distinguished from other classifications by entry level and general assignment concentration on job functions that contribute to the processing and coordination of clerical activities for the court from beginning to end.
Positions in this classification can perform the full range of clerk's office functions.
ESSENTIAL FUNCTIONS Provides and performs a wide variety of clerical duties including court and office support functions.
Incumbent may also serve as a clerk for a variety of clerical functions including but not limited to criminal, civil, traffic, domestic violence, paternity, adoption, juvenile, divorce, small claims, evictions, probate, child support, protection orders.
Performs record searches, copies, and other clerk functions as requested by the Court Operations Specialist/Court Administrator.
Researches, retrieves, and delivers file requests for the Court and general public requests.
Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
Processes and files incoming files, documents, and materials.
Scans documents and case files into the case management system.
Sorts, separates, arranges and files, letters, documents, and materials; processes court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Reviews related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
Responsible for records retention and destruction in accordance with statutes, rules and practices.
Prepares records scanning and retention.
Responsible for personal information redaction and that accurate left side filing procedures have been followed.
Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court when requested; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures.
Performs other duties as assigned QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High School Diploma, or equivalent, and one (1) years of progressively responsible clerical experience.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percentages.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations OTHER KNOWLEDGE, SKILLS, & ABILITIES Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; Some proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers.
Basic proficiency level utilizing Microsoft Office applications including, Word, Outlook, Excel, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc.
is required.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to walk.
The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear.
The employee is occasionally required to climb or balance.
The employee must frequently lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
The employee is occasionally required to lift and/or move files and or boxes containing several files and/or evidence that may be awkward, hazardous or contain biological specimen.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT Work is performed in an office/courtroom environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; will work under stress of deadlines and with irate members of the public.
Occasionally handles emergency/crisis/chaotic situations; frequently subject to interruptions, and multiple calls and inquiries.
The noise level in the work environment is usually moderate.
EMPLOYEES MUST BE ABLE TO MEET THE SPECIAL REQUIREMENTS OF THE POSITION:
Tolerate exposure to:
evidence and testimony that may be disturbing, such as photographs of violent scenes and victims; evidence that may include syringes, drugs, weapons and blood; defendant and witnesses who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing, chemicals offered into evidence and unwashed people.
This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent.
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.
Incumbent may be asked to perform other duties as required.
Overview of Douglas County Benefits
Disclaimer:
Douglas County provides benefits to full time employees.
Benefits are prorated for some part time positions (depending on job).
Some part time positions may provide no benefits.
No Nevada State income tax.
Retirement - Public Employees' Retirement System of Nevada Douglas County contributes 33.
50% of an eligible Regular Member and 50% of an eligible Police and Fire Member's salary for retirement.
Deferred Compensation Plans - Employees can participate in the VOYA Retirement Plans, which is funded by the employee.
Paid Leave 12 paid Holidays per year.
Generous paid leave accrual's including 96 hours sick annually, begin accruing 120 hours annual leave each year.
Administrative leave of 5 days or 3 days annually applies to some positions.
Please refer to our leave policies https:
//www.
douglascountynv.
gov/687/Policies-Procedures or relevant labor agreement https:
//www.
douglascountynv.
gov/688/Labor-Contracts for more information.
Health Insurance The County has rich benefits plans to choose from:
Preferred Provider (PPO) and Health Savings Account (HSA) with supplemental benefits to include:
prescription plan, dental plan, vision, life insurance opportunities, cancer insurance, and disability insurance.
Benefit eligibility is the 1st of the month following 30-day waiting period or 60 days, depending on the position.
For more detailed information on the Health Insurance you may refer to our website located at:
https:
//www.
douglascountynv.
gov/693/Employee-Benefits-Information Compensation Douglas County's compensation system is based on Pay for Performance wherein employees are eligible for annual performance evaluations.
The current structure consists of merit increases up to 3% on a qualifying employee's anniversary and Cost of Living Adjustments based on the Consumer Price Index during the first pay period of each fiscal year.
The COLA will be up to 5% depending on the CPI each year.
Additionally, eligible employees can be recognized for outstanding performance, above and beyond the call of duty, and receive additional compensation through the Recognition of Excellence Program.
2024.
Estimated Salary: $20 to $28 per hour based on qualifications.
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